FAQ

What are the details of the Carnegie International Nuclear Policy Conference?

WHAT: The conference will bring together over 400 experts and officials from more than forty-five countries and international organizations to debate—and explore solutions for—the most pressing challenges in nuclear deterrence, arms control, disarmament, nonproliferation, energy, and security.

WHEN: Thursday, October 27 and Friday, October 28, 2022

WHERE: Hyatt Regency Washington on Capitol Hill located at 400 New Jersey Ave NW, Washington, DC 20001.We have negotiated substantially discounted rooms for those who wish to stay onsite. You can book your rooms using the group rate here.

What do I need to know about registering?

WHERE TO REGISTER: Registration is now open. You can register to attend here. Members of the media wishing to attend the conference will be able to apply through the registration platform.

PRICING:

Important Registration Information: We will use WellCheck, a secure third-party platform, to manage the collection and storage of attendees’ vaccination information. (More detailed information on our COVID-19 safety protocols is available here).

A note about pricing: We recognize that ticket prices (which include all platform and credit card processing fees) have risen since our last in-person conference, in 2019. This increase reflects general inflation in the global economy and the costs of the Covid safety protocols we have put in place. In order to ensure the safety of attendees, we have cut the number of guests from 800 to roughly 400. To make the conference more accessible for those unable to attend in person, we have added a paid virtual attendee option which will allow attendees to engage fully in the conference through access to livestreams of all conference panels and side sessions, the ability to participate in live Q&A, and networking opportunities with other conference participants. The nominal fee will help offset the increases to audio-visual equipment costs required to provide these services.

REGISTRATION DATES:

1. Early Bird Registration: May 2, 2022–May 31, 2022

2. Online Registration: June 1, 2022–October 17, 2022

Due to space restrictions, we are capping registration at 400 people. If we reach 400 registrants before October 17, 2022, we reserve the right to close registration early. Depending on the state of the pandemic, we reserve the right to increase the number of available tickets as the conference approaches.

GROUP REGISTRATIONS: After the end of early bird registration, any organization sending ten or more participants to the conference qualifies for a 10 percent discount on the entire cost of registration. Please email NPC2022@jdc-events.com to receive a group registration discount code.

COVID-19 SAFETY PROTOCOLS: More detailed information on our COVID-19 safety protocols, which include a vaccination and booster requirement, is available here.

Please note we will NOT offer any refunds on account of any COVID-19 safety requirements we put in place, including to any participants who are excluded because they do not meet vaccination requirements or fail to follow safety rules. However, we will offer a full refund to any participant who cannot attend because they test positive for COVID-19 or exhibit its symptoms.

VISAS: Due to increased U.S. visa processing times across the world, Carnegie can provide visa invitation letters on request through August 31, 2022. It is the responsibility of the participant to complete the visa application process. Carnegie is not responsible for procuring any visas. Please contact Lisa.Michelini@ceip.org to request an invitation letter.

YOUNG PROFESSIONALS: The 2022 conference will see the return of the Young Professionals track, which includes events on Wednesday October 26, 2022. If you wish to participate in the Young Professionals track, in person or virtually, check the box during your conference registration. There are a limited number of spots available that will be allocated on the basis of a lottery. More information can be found here.

ACCEPTED FORMS OF PAYMENT FOR REGISTRATION: Online registrants may pay by credit card (Visa, American Express, MasterCard, and Discover) or by check.

Please make checks payable (in U.S. currency) to: Carnegie Endowment for International Peace. Please include NPC Registration in the memo line.

All checks should be mailed to:

Carnegie Endowment for International Peace
Finance Department
1779 Massachusetts Avenue NW
Washington, DC 20036

When paying by check, registration will not be considered complete until payment has been received.

CANCELLATION/REFUND POLICY: All cancellation requests must be received by email no later than Monday, October 17, 2022 to receive a refund. An administrative fee of $25 will be subtracted from the refund.

Any attendee who tests positive for Covid-19, or shows symptoms of the virus, directly preceding or during the conference, will be unable to participate in the event. In this instance of illness, the Carnegie Endowment will offer a full refund. If you are unable to participate in the conference, a colleague may attend in your place. Please ask us to transfer the registration to their name. For information related to cancellations, refunds, and transfers, please contact NPC2022@jdc-events.com.

How do I get to the conference?

The Hyatt Regency Washington on Capitol Hill can be accessed by car, bus, or metro. More information on parking and public transportation options can be found on the hotel website. Conference attendees should enter through the hotel’s front entrance on New Jersey Avenue NW.

BY CAR: Hyatt Regency Washington on Capitol Hill offers valet parking for guests and visitors. More details can be found here.

BY METRO: The closest metro stops to the hotel are Union Station (red line) and Judiciary Square (red line).

If I have a dietary restriction or need special assistance for the conference, whom should I contact?

Please be sure to address any dietary restriction in your online registration form. The Hyatt Regency Washington on Capitol Hill is compliant with the Americans With Disabilities Act. To request any other special assistance, please contact us at NPC2022@jdc-events.com.

How can I book a hotel room through the group rate?

We have reserved a block of rooms so conference participants can enjoy the convenience of staying onsite at a substantially reduced rate. After September 30, participants will lose the ability to book at the group rate and availability can no longer be guaranteed. To reserve your room and for additional information on rates, please click here.

Where can I find the conference agenda?

The most up to date agenda is available for download on the main conference website here. Timings subject to change.

What if I have other questions?

For additional questions contact the 2022 Carnegie International Nuclear Policy Conference events office at NPC2022@jdc-events.com.